Rates for Rental of Sawyer Event Center
Updated November 1, 2018
Rental rates include use of Hall for up to 10 hours, Bridal Suite,
Commercial Kitchen, Commercial Ice Maker,
Use of tables and chairs, on-site management, and event insurance.
Weddings, Quinceaneras, Banquets & General Celebrations
Fridays, Saturdays or Sundays (access hours may vary)
Holidays may be different rates
Hall Rental . . . . . . . . . $3,750
Damage Deposit . . . . . . $500
Same package as above AND early access on Friday evening for setup,
decoration and rehearsal time from 6-10 PM . . . . $4,200
Corporate Events & Fairs
Hall Rental . . . . . . . . $150 per hour (4-hour minimum)
Damage Deposit . . . . . . . . $500*
Event Insurance . . . . . . . . . $100*
Cleanup Crew . . . . . $100-300 per event
Linens (table cloths, chair covers, overlays & chair sashes)
Overhead Projector rental
Coffee & Tea Service
*Required for all event rentals
Frequently Asked Questions
Can I use outside vendors?
Yes. You can hire your own vendors for catering, beverages, rentals and entertainment. Your vendors understand they must clear their equipment immediately after your event. Normally we allow vendors access to the hall two hours before your event.
Can I serve alcohol?
Yes, but as the event host you are required to follow TABC rules for serving alcohol and ensuring the safety of your guests driving from your event. When alcohol is served, we require you to hire a security guard, or we can hire security staff for you for $35 per hour.
How many hours do I get for my party?
Generally, you have use of the room for 8 hours. All parties must end by midnight. For example, if your party is on a Saturday, and it ends at midnight, you will have access at 2 p.m. that day.
How early can I get in to decorate the Room?
We do offer Friday night access to the Center for a fee of $400 for four hours, if the room is not otherwise reserved. Your set-up time will be scheduled when you meet with the Center's manager.
Who cleans up after my event?
Normally, our Center staff will provide cleaning services after your event for a flat rate charge of $300, plus extra fees for heavy cleaning or damage caused at your event.
Can I use my own event planner?
Yes. We are happy to work with event planners to ensure your event is a success.
What kind of decorations can I use?
We ask that you share your decorations plan with the Hall manager for approval. Most decorations are permissible.
Can I use the church for my wedding ceremony?
We have a beautiful sanctuary and chapel available for Catholic weddings. Pastoral approval is required for any use of the main church. Please ask the Hall manager for assistance if you want to use the church or chapel. Religious and civil marriage ceremonies are welcome in the main ball-room as part of your reception day.
Can I use fog or smoke effect machines at my event?
We are sorry, but we do not allow any type of smoke or fog effect machines in the ballroom, due to the sensitive nature of our smoke alarm system. Close-to-the-floor dry ice systems are allowed.
How late can my event last?
We require that all events end by MIDNIGHT. We have residential neighbors, and as a courtesy we limit noise after 10 p.m.
How many guests are allowed in Sawyer Hall?
Our main ballroom can accommodate a maximum of 250 guests, seated banquet style. 300 people audience style.
Are tables and chairs included in my venue rental at Sawyer Hall?
Yes. We provide matching white round (60-inch) tables and chairs, manufactured by Lifetime. We also have a limited number of rectangular tables for the head table, buffet line, beverage area, candy bar and or gift tables.
Can I set up on a Friday for a Saturday Event?
If available, we do allow Friday afternoon access to setup and decorate for a Saturday event. Check with the Hall manager for details. The fee for Friday access is $450 for a four-hour period.
What is your deposit requirement?
We require a damage deposit of $500. This is separate from any rental charges. We will refund any remainder of your deposit after we assess any charges for your event. Deductible charges normally include cleaning, security and damages. Please note that charges for breakage of property, or false fire alarms (caused by children pulling the fire alarm or smokers tripping the smoke detectors) can exceed $500.
What is the Event Insurance? What does it cover?
Rental of Sawyer Center requires the event host to secure an insurance policy for the event. The policy covers liability in case a guest is injured during your event. The policy protects you, as host and the facility owner for a general liability coverage of $1,000,000.